 |
 
|
 |
 |
DONATE TO THE TRUST
You don't need to be a member to contribute. Click on the button below to donate an amount of your choice to Trust In Yellow |
 |
 Meetings Minutes of the 'Trust In Yellow' AGM (19-8-10) Apologies: Nick Catterall, Phil Carder, Ben Kelly, (Board members) and a number of members who were away on holiday and had returned their ballot papers earlier. Treasurer's report and Presentaion of accounts Although Phil was unable to attend he provided detailed notes on the accounts for the members present to peruse. The main details are as follows: Following previous year’s surpluses, the Trust incurred a deficit due to the expenditure on the reserve team. The costs of the reserve team equate to £11.694 and this has been converted into shares, which sits on the balance sheet. The Trust has 6000 shares at present and are awaiting a further share certificate for 6194 shares bringing the total to 12,194 shares, some 4% of the club’s issued capital and the 5th highest shareholder. Cash on hand equates to £8305. The accounts were unanimously accepted Vote on the election of board members The votes were undertaken for the election of board members. Rob, Phil and Paul I were all re-elected to the board with a majority outcome and Ben and Nick were additionally voted onto the board with majority outcome. James Treadwell of Moore & Smalley was duly elected as auditor of the accounts. Vote on the two items which had gone out to ballot With reference to Item A on the ballot – to target a long term ground improvement project, the motion was passed with no votes against. Item B on the ballot – to organise fundraising to support ‘Liam Aid’ failed to reach the two thirds majority with 30 votes for and 34 votes against. Future meetings and discussions with the club Following the votes, it was decided to contact the club to arrange a meeting as soon as possible to discuss plans for long term ground improvements. In Phil’s absence, Rob offered to contact the club. Martin would try and arrange a quote for a local floodlighting company with the club’s permission as one of the potential ground improvement options. It was also requested that the board discuss with the club the poor state of the ladies toilets at the Scarisbrick End of the main stand. It was noted that T.I.Y. Memberships have risen to 208. Race Night. Saturday 18th September Race Night – the event has been arranged for Saturday 18th September starting at 6.30pm. The management and players have agreed to be present. Four race sponsors have been found so far: Andy’s Café Autograph Signs Wignall’s Landscaping Contractors & Top Soil Specialists The players Alan to approach Elite coach travel An overall sponsor at £50 is still being sought. Tickets are on sale at £1 to members and £2 to non members as are horses at £3 and jockeys at £2. Other Fund Raising and Events It was noted that funds currently coming through memberships, the webshop, pledges, lottery commissions, remaining sales of books and brochures and the trust are looking for further options to generate funds. The following events have been suggested: Players re-union 2011 Evening with Graham Lloyd Anyone with further suggestions or initiatives were asked to approach the trust. Coach travel – coaches were run to the first two away games of the season, with 25 names booked for the latter at the time of the meeting. It was also discussed that the trust would clarify the price of travel in that the initial price would be the maximum price charged. Reductions would be offered to those travelling if over 35 and 45 people travelled on the coach. It was also suggested that we do further special offers again this season. The Forest Green trip is set at a maximum of £25 and will depart at 10.30am from Haig Avenue. Any other business The meeting unanimously gave their thanks to Bernard O’Malley of 'Nationwide Produce' who was funding the advertising space in the Southport Visiter which the Trust have been allowed access to. Next meetings The next board meeting is scheduled for 1st September The next open meeting is scheduled for 14th October.
AGM. THURSDAY, 19th August Trust In Yellow Annual General Meeting Thursday, 19th August 2010. 7-30pm Grandstand Bar. AGENDA. 1. Apologies for Absence 2. Treasurer’s report and presentation of Annual accounts. 3. Vote on the election of board members. 4. Vote on the two items which have gone out to ballot*. ITEM A. Do you agree that the Trust should start discussions with the club with the view to working on raising money for a long term ground improvement project such as new floodlights, covered terracing, etc? (The Trust to obtain shares in the club for any money given for this project). ITEM B. Do you think the Trust should organise fundraising events in the next few months to support ‘Liam Aid’ in providing additional money for the manager’s playing budget? 5. Future Meetings and Discussions with the club. 6. Race Night Saturday 18th September 7. Other Fund Raising and Events. 8. Coach Travel 9. Any other urgent business 10. Date of next Members’ Meeting
Minutes of TIY Board Meeting 4th August Present:- Alan Scarisbrick; Phil Carder; Ben Kelly; Julia Urwin; Alan Jones; Rob Urwin; Nick Catterall; Andy Kelly; Martin Robinson; Martyn O’Hara 1.Apologies for absence Bill Sloan, Paul Isenwater 2.Minutes from previous meeting. Read and accepted. No matters arising that weren’t to be covered elsewhere on the agenda. 3. Treasurer’s Report including Reserve team issues Current balance stands at £7626.67, no outstanding creditors. £3,800 has been paid to the club in regards to the Reserve Team (Allan Smart). £150 has been paid for the sponsorship of Matty McGinn. Acknowledgement received from Charlie Clapham thanking for the payment of monies outstanding and advised he will organise the issuing of the share certificates asap. The total amount spent on the Reserves by the Trust had been £11,694. When the Trust receives the outstanding shares it will own in the region of 12000 shares in the club. In addition there are TIY members who hold shares as individuals. It was confirmed that new signs had been erected for the first four fixtures. The Non League 24 magazines had also yielded £14.42 credit, it was hoped sales of the publication would increase now the season had started. 4. Membership This was confirmed at 205 members. 5. AGM + Ballot Arrangements for the AGM were discussed. 6. Fundraising Martyn O’Hara was invited to the meeting after showing interest in the last ‘Open’ meeting. Martyn suggested several ideas for the upcoming Race Night on 18th September with the options of charging entry, laying on food for attendees, pre-paid tickets, etc;. It was decided that it would cost £3 for a horse and £2 for a jockey. £25 to sponsor a race and £50 to sponsor the night. Other fundraising suggestions included ‘Buy a Brick’ and also if the proposed floodlight improvement scheme went ahead a variety of other suggestions were put forward. 7.Coach Travel Coach travel bookings to Kidderminster and Cambridge were slow but it was hoped that this would pick-up considerably by the time of the AFC Wimbledon game. 8.Meeting with Board It was mooted that a meeting with the club should be arranged as soon as possible after the AGM to discuss matters in the light of the outcome of the votes. The meeting agreed to co-op Martyn O’Hara onto the board 9.Membership of Trust Board It was felt we should increase the profile of Board members to the membership in general. One way would be to put profiles on the TIY website. 10. Any other business Steve Wignall has agreed to sponsor every Danny Lloyd-McGoldrick goals with £100 going to TIY and £100 to charity. It was felt a short statement was required in reaction to SFC reducing prices for 12-18 year olds. 11. Next meeting. Wednesday, 1st September 7-45pm. Grandstand Bar.
Minutes of T.I.Y. Members' Meeting held on Thursday, July 8th 1.Minutes of previous board meeting. Most matters were covered elsewhere but thanks were given to the friend of member Steve Montgomery who had offered to pay for advertising in the Southport Visiter for matches throughout the season. The adverts would also mention T.I.Y. but at no cost to the Trust. 2.Finances – Phil Carder gave a detailed hand out of accounts At present the balance stood at £11,371.81 but this was before the outstanding £3800 for the reserve team manager’s expenses had been paid. Without that the reserve team funding provided totalled £ 7,894 The net SURPLUS on coach travel on the season was £791. The hosting fee for the Trust website had been paid to the end of May 2012. There was an outstanding invoice for £3800 from the club for the reserve team manager. At the meeting with the club assurances had been received about the invoices. They did agree with the original T.I.Y. estimates and it was agreed to pay money for that amount. With the shares received so far and with the further amount due the Trust would become the fourth largest shareholder. The T.I.Y. brochure ‘A Season to Savour’ to celebrate the Championship success had been very well received and was selling very well. Thanks to Rob Urwin, Julia Urwin and Alan Jones and all members involved in its production. Membership. Bill Sloan reported that membership now stood at 199. The next month was very busy in terms of memberships being due for renewal and letters and email would be sent out reminding people to rejoin. 3.Feedback and discussion from meeting with club and actions to take forward. A report was given on the meeting with the club which had taken place on Wednesday, 16th June after the club AGM. The Trust had been represented by Martin Robinson, Rob Urwin, Nick Catterall, Julia Urwin and Bill Sloan. The club by Charlie Clapham, Sam Shrouder and Liam Watson. The Trust had suggested this date to the club because we had been waiting so long for another meeting. Even so there was only limited time for discussions.
Minutes of T.I.Y. Board Meeting - Thursday 10th June 2010 Finances
Phil opened the meeting with details regarding the financial situation of the Trust. The current balance currently stands at £12,700. TIY had paid £300 to reserve a table at the Championship Dinner at Floral Hall to be sold on to members The Non-League 24 Magazine summer edition had been received, the send-back system had been working and the trust had been receiving the appropriate credit due for the scheme. It was also detailed that membership renewal money and pledge money was coming in and a number of pledges had already been made again for next season. The 'Season To Savour' Brochure has been a big success Phil also confirmed £120 had been paid for the website hosting fee which covered TIY for the next two years. The annual Supporters Direct membership fee of £50 had been paid. Reserve Team Funding Phil wrote to Charlie Clapham on 22nd March chasing the outstanding share certificate. Letter received dated 21st April from CC including the share certificate taking the total holding up to 6,000 shares. Cost for the kit was £853.24 as per a detailed invoice, this TIY will pay. The issue of the Reserve Team manager, currently Allan Smart was raised and further discussions would take place with CC before this invoice would be paid. AGM Martin raised the point that next week's AGM meeting would be an opportunity to discuss the Reserve team. It should be stressed at the meeting that no blame should be put on TIY for any delay in a decision and that TIY had chased CC for a meeting and it was CC who was delaying any progress. It was proposed for a post AGM meeting between the Trust and CC and SS who might otherwise be unavailable until the start of the new season. Phil was to contact CC about arranging this meeting. Club Accounts Phil detailed the club accounts recently sent to SFC shareholders. It was detailed that Pinewise as a limited company ran at break-even, that the outflow was consistent but worryingly the reserve of money which was previously there was diminishing year on year. FIRST TEAM FUNDING A few weeks ago Liam had contacted Rob about the possibility of the Trust giving additional funding in support of the first team. Alan Jones proposed that if such a scheme was to be introduced that the money should be raised through a series of events, the idea of ‘Liam Aid’ as so successfully done by Tranmere Rovers was suggested by Ben K. It was generally felt that we would get any agreement in writing before going ahead with anything as otherwise it was felt that it would be hard to ensure that the money raised would be spent on such a scheme. It was suggested we discussed the idea with LW and any proposals would have to be agreed to by members. Steve Montgomery Rob had received communication from Steve Montgomery who had a business friend interested in helping to promote the club/TIY. Steve's friend had proposed to advertise the 'next game' on the back of the Southport Visiter every week, which would come at a cost of £45 per week. In return for our assistance we would have the TIY logo on the advert. The proposal was approved by the board. ( TO CLARIFY THIS ITEM; T.I.Y. are NOT providing any money for this advert which will all be provided by Steve's friend). Player Sponsorship It was agreed that TIY would again sponsor a player at a cost of £150. Events It was generally felt that TIY needed to do more events and with a wider variety. The ‘One Man Football Show’ by Graham Lloyd is a possibility and TIY will be looking to confirm a booking once the fixtures are known, along with a race night early into the season. The idea of the SFC vs Supporters Cricket Match was also raised as was a Golf Day.
|
 |
|
|
