Minutes of TIY meeting on 14th January 2010
Monday January 18, 2010
Att 15
Committee present: Alan S, Paul I, Nick C, Rob U, Julia U, Martin R, Phil C, Alan J, Apologies Ben K, Bill S
Minutes of previous meetings – advised the golf day is on hold as Terry has advised he is unable to commit. Rob to speak to Terry.
Finances – account stands at £13087 in which includes a payment for the renewal our insurance premium at £250. The NL24 magazine copy 1 has sold out, we have had no opportunities to sell the second copy yet.
The reserves have now had £4000 in contributions, in which £3494 are actual costs. We await a further share certificate from the club. Burscough have withdrawn from the league which will reduce the overall costs again estimates of final costs are £6800.
Coach travel – the two Christmas trips made a surplus of £185 and there is an overall loss for the season of £94. The next coach trip is Stafford which departs at 12pm and is £13 in advance, £16 on the day for members. Arthur also advised he has a number of artefacts left on the coach.
Meeting with SFC Juniors – Nick, Bill, Martin and Julia attended a meeting with SFC juniors. Discussions involved extending the half time entertainment to primary schools and St. Phillips will be the first school to be invited, community links and the request for the trust to help with funding for portable floodlights. Martin to investigate if funding is available from the co-operative organisation.
Meeting with club – the follow up meeting with the club scheduled for the 23rd January has now been postponed as Sam is unavailable. The meeting has now been re-arranged for 20th February. Martin has worked on a strategic plan which covers finance and investment, community schemes and the structure and management of the club. This was discussed at some length by the meeting. The report was quite detailed and will be developed even further and forwarded to Charlie and Sam for discussion two weeks prior to the meeting. The final report will also be made available to members at the same time.A board meeting was agreed for Thursday 4th February to finalise the report and prepare for the meeting with the club.
Events – Graham Lloyd has been in touch regarding his one man football show and has a reduced fee of £300. Those present thought it was a good idea and look to put it on at the start of next season. Rob to co-ordinate. The race night and awards evening is provisionally booked for 17th April.
AOB – Alan Drury had notified the committee that due to business and personal reasons he had decided to resign from the committee.
Next open meeting – Thursday 4th March.
Meeting Minutes - 06/10/2009
Sunday October 11, 2009
Apologies: Paul Isenwater, Alan Drury
Reserves
The Trust has put in £2970 into running the reserves so far, a combination of paying bills directly (eg for coaches) and making payments into the club’s account. The club has £500 of this money left. The first share certificate was received for the initial £2000 payment. The Trust has £13,500 in the bank with the estimated cost for this season’s reserves £7525. The first three games yielded an income of £475 and the club says that Learning Skills Council funding will be in place to fund the reserves in the future. The Trust’s logo will also be on the shorts at the next game.
Minutes Of Meeting - 14th May
Thursday May 14, 2009
Att – approx 45
Committee Present – Phil C, Alan S, Martin R, Bill S, Paul I, Rob U, Julia U, Andy K,
Apologies – Alan D, Paul G, Alan J
Review of previous minutes – Paul I advised that a formal letter had been sent to Sam and to Charlie to request a meeting and the trust has now received a letter back from Sam saying that he will co-ordinate a meeting likely to be in June.
A further request was put out the use of a van to help move the chairs from Peter Rigby’s house back to the club. Phil advised that the cost of hiring a van would be around £40.
Minutes Of Open Meeting - 19/03/09
Thursday March 19, 2009
Committee members present: Alan S, Rob U, Julia U, Phil C, Martin R, Alan J, Alan D, Paul G, Andy K.
Matters arising from previous meetings: The seats are still at Peter Rigby’s house. There has been movement on the house but there is no time-scale on when any possible transaction may take place. Paul Glendenning has offered his basement as a temporary measure. The Trust has been advised that a Portakabin to store the seats in would cost in the region of £6000. A garage type structure could be built for around £750 and also used for storing additional items. Haydn Preece wants future accountability meetings to be open to all Trust members
