Minutes Of Trust Members' Meeting -3rd February 2011
All committee present
Minutes of previous meeting – nothing arising that wasn’t covered elsewhere on the agenda.
Finances – account stands at £10,135 of which £459 is accounted for in advance payments. Insurance has been renewed, next match signs have cost £500 so far this season. Coach travel shows a £15 loss for the season with an average of 35 people per trip.
Membership – currently 197, upsurge after the FA Cup draw, a lot of memberships have been due for renewal recently and as we have a 75% renewal rate thus anticipate further membership uptake.
Meeting with the club:
Martin R outlined the detail in the meeting with the club with the following main points:
The club have received a 3 yr block funding of 12K per year to continue the schools & community project with the balance matched by the club. This will be mainly sourced by after schools clubs and soccer schools.
Money from the recent transfers of Duffy and Noone to Scunthorpe and Brighton has not been received yet and the latter may take some time to come through given Plymouth’s difficulties, but as a footballing creditor we will eventually receive this payment, unless the club goes bankrupt.
Floodlights – Trust representatives had been shown several quotes the club have received for 4 corner floodlights which will meet League 2 standards(350 Lux). Costs will be a maximum of around 80K before VAT (which is recoverable by the club). Grants from the Football Foundation currently are set at 20%, but at a meeting this month this is expected to rise to 50% and the club will be submitting an application on this basis.
Planning application approved previously, so not anticipated to be a problem this time. Floodlights to be installed pre-season this summer and the Trust will fund 50% of the outstanding cost (subject to grant levels and affordability). Our share will be a maximum of £20,000 with some payment up front on completion of the work and the balance over 12 months after completion. Discussions about receiving shares in respect of this are still ongoing.
The Club have had further preliminary plans produced to re-develop the ground including the covering of the popular side and the Blowick end and this partly may be funded through a further share issue, grants, etc;.
Events – players re-union – the original booking with the Floral Hall has been released as it was deemed insufficient time to organise. It was unclear what needed to be done in respect of organising an event like this and it was agreed to invite Geoff Wilde to the next board meeting to discuss this. Geoff has organised these events in the past.
Quiz and end of season party – provisionally scheduled for Tuesday 26th April. Liam has agreed to arrange a team of four (including himself and at least one player) who will compete against a team of four supporters. The supporters’ places will be auctioned off prior to the event. Rob is preparing the questions and there will also be auctions and raffles on the night which coincides with the trust’s 5th Anniversary.
Race night – provisionally planned for September.
Coach travel – 40 booked for trip to Altrincham. There is a potential deal on the Mansfield and Hayes trip of £40 for both trips. This is subject to the Mansfield fixture going ahead as the date is scheduled for a round of the FA Trophy in which they are still involved.
Eastbourne Weekender – Martyn advised we have had an excellent uptake on this. 34 people have placed deposits with a further four confirming they will pay at the next games. Martyn is currently looking into the possibility of arranging a discount with the hotel for those who wish to make their own way there as there has been substantial interest.
Income streams – the TIY webshop currently has over £60 worth of commissions.
Steve Wignall has switched his goal pledge from Danny Lloyd to Karl Ledsham.
Due to the unfortunate passing away of Sally Devine, Julia has been approached by the Champion newspaper to provide photographs for them. Julia has suggested that instead of payment to herself, the Champion would make a donation to the trust and discussions are ongoing.
AOB – As mentioned previously, the trust would like to pass on their condolences to the family of Sally Devine and are investigating the possibility of producing a brochure of Sally’s work, with profits donated to Macmillan Cancer Support.
Next board meeting – 24th Feb
Next Members meeting – 24th March
Apologies: Julia U, Paul I, Andy K, Nick C
1.Minutes of previous meeting
No matters arising
2. Treasurer’s report
Phil C advised the Trust’s current balance is £9,853.00, which includes advance payments on future coach trips. The Trust has paid £150 in player sponsorship for Matty McGinn and £190 for the first eight “next match” signs this season.
The recent race night raised £762, and Liam Watson and the first team squad were thanked for their attendance and participation. A loss of £188 has been made on coaches for the first five away trips of the season.
The Trust has paid the total sum of £11,694 for the funding of last season’s reserve team and has now received all shares that were due in return. The Trust currently holds 12,194 shares in the club, equating to around 4% of the club’s issued capital, making it the fifth largest shareholder.
Bill S reported the current membership is just short of 190. A number of renewals were due in August and September, and several remain outstanding. It is pleasing that a number of memberships that had lapsed in recent years are now being renewed.
4.Progress of joint long-term project with the club
It was confirmed to members that this project will be to raise money for new floodlights at Haig Avenue. The scheduled meeting with representatives from the club on 2 October was cancelled at the request of Charlie Clapham to allow the club to obtain further quotes for new floodlights. The delay in meeting the club is frustrating, however opportunities for a meeting are limited as Sam Shrouder is only usually available before Saturday home matches.
Specific fundraising events should begin to take shape once the meeting with the club’s board has taken place. One activity suggested was a golf day, while members were reminded that the Trust can earn commission if they join the club’s Goalden Lottery through the Trust. The floodlights project will require a lot of fundraising and ideas from all members are welcome.
6 Players’ Reunion, 2011
This reunion takes place every 10 years and has traditionally been reserved for the club’s former Football League players. However, as discussed at the previous board meeting, the Trust is keen to now open up the event to Non-League players and supporters. Arrangements will continue to be discussed with Geoff Wilde. The Floral Hall is the likely venue.
7 Coach Travel
The coach to Grimsby Town on Saturday is full after successfully publishing a special price for members. It was decided that the coach to the FA Cup match at Wrexham on 23 October will be published in a similar way, despite the lack of a home match beforehand. Prices will be £8 members if paid in advance, £12 non-members, departing Haig Avenue at 12 noon. If enough interest is shown, a second coach will be considered.
The Trust will not be buying a table at the club’s upcoming Sportsman’s Dinner. The possibility of placing a “next match” sign near Vincent’s Garden Centre on the approach to Kew will be looked into, while the Trust will look to sell the heart monitors it purchased a few years ago. A Meet the Manager session with Liam Watson and an open forum with possibly Haydn Preece and Russ Broadbent will take place, with 18 November set as the provisional date.
9. Dates of next meetings
18 November (Meet the Manager and Open Form, provisional), 25 November (board), 9 December (members).
The next meeting for members of Trust In Yellow will be held on
Thursday, 14th October at 7-30pm in the Grandstand Bar
ALL members are very welcome to attend.
1. Minutes of last meeting and Matters arising
2. Treasurer’s report
4. Report on progress of joint long term project with club (Floodlights).
6. Players Reunion
7. Coach Travel
8. Any other business
9. Dates of next meetings.