Minutes of T.I.Y. Board Meeting – Thursday 4th Feb 2010

Monday February 08, 2010

Att: Paul I, Phil C, Alan S, Alan J, Rob U, Julia U, Andy K, Martin R, Nick C

Apologies Bill S, Ben K

  Following the postponement of the Workington game, due to their FA Trophy involvement, the meeting between the club and the trust has been re-scheduled for Saturday 6^th March.

 Coach travel – Hinckley coach has sufficient numbers to definitely run, booking are being taken for Farsley and Corby.

 Membership – current membership stands at 185

 Finances – balance now stands at £12687.61

Reserve team funding stands at £4379 with an estimated cost of £7016 for the season

Steve Wignall’s latest goal pledges will be in the form of work in lieu and includes the fixing of the sign on the Woodvale bypass. Thanks to Steve for his generosity.   

Coach travel losses have been reduced to a total of £59 for the year and there has been an average of 36 passengers per trip

If the club were to wish to resign from the Lancashire League they must provisionally notify the league by the end of March (to be confirmed) otherwise the club is liable to a £500 charge. We are awaiting further clarification from the club on the future of the youth schemes and the use of the reserves – to be discussed at the meeting with the club. A further 2000 shares has been requested for the outlay for the reserves.

 Meeting with the club – the documentation for the meeting was discussed and has been finalised and will be forwarded to Charlie, Sam and Haydn this weekend. Members will be e-mailed a copy later in the week and then the documents will be put on the website for all to see.

The agenda of the meeting will be:

Reserves/Youth team structure

Discussion of documentation for meeting

AOB

Attendees – the plan is the allow continuity and those who went last time to attend. Check with Bill and Ben if they are available to attend.

Alan S

Phil

Martin

Bill

Ben

 Events – the planned joint race night and awards evening had been provisionally booked in the diary, but on checking the diary the club have accepted another firm booking, thus the event is in jeopardy. Further discussions with the club will take place to establish how and when we can arrange this event.

The Graham Lloyd event is scheduled for the beginning of next season.

The Golf day looks likely to be postponed as Terry is unable to commit for that date.

The band nights have ceased due to complaints from the neighbourhood.

 TIY, through Julia, has arranged for two school teams, St. John’s (Crossens) and St John’s (Ainsdale), to play on Saturday as part of the half time entertainment.

 TIY have sent Southport Juniors an application form for funding from the Co-op and this is currently under discussions with their committee.

 Due to the movement of the meeting with the club, the next open meeting has been put back to allow members to get feedback from the meeting.

The new date is Thursday 11^th March (subject to reserve fixtures)

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Minutes of TIY board meeting 2/11/09

Friday November 06, 2009

Present:- Alan Scarisbrick (Chair), Rob Urwin, Julia Urwin, Alan Jones, Bill Sloan, Phil Carder, Nick Catterall, Martin Robinson.

1. Apologies;  Paul Isenwater, Alan Drury, Ben Kelly

2. Minutes of previous meetings. There were no matters on the minutes of the last open and board meetings that weren’t covered on the agenda. The co-option of Ben Kelly onto the board was confirmed.

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Minutes Of Board Meeting - 10th September

Thursday October 08, 2009

Present:- Alan Scarisbrick (Chair), Alan Drury, Rob Urwin, Julia Urwin, Alan Jones, Bill Sloan, Phil Carder, Martin Robinson.
Apologies;- Paul Isenwater, Paul Glendenning.

1. Reserve Team.
The discussion began with the meeting expressing pleasure at the way the team had started the season. Congratulations to Allan Smart and his players. The meeting was also really pleased to see how Liam had included several young reserve players in the squad and shown the value of the reserve team to the club.

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Minutes Of Society Board Meeting - 9th July

Thursday July 09, 2009

In attendance: Paul I, Alan D, Alan J, Phil C, Alan S, Rob U, Julia U, Andy K, Martin R, Bill S.

Apologies Paul G

Invited attendees: Haydn Preece, Anita Shaw(reserve team secretary), Matthew(Junior co-ordinator via Facebook)

Facebook coordinator Matthew put forward several ideas he suggested for promoting the juniors around the town particularly at his school, Birkdale High. He has already approached the headmaster about the club sending in representatives to present at an assembly and Haydn said it would not be an issue for Alan and Matty to go in and if Matthew could provide some dates with the headmaster, then he would arrange for them to come in, give away some tickets and promote the club.

Matthew also queried Haydn on the pricing structure for Juniors, stating it was far too expensive and not in sync with the other prices and asked TIY to push the point with Charlie as there was still a chance that something could be done prior to the season.

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Minutes Of Society Board Meeting - 23rd April 2009

Thursday April 23, 2009

Attendees: Phil C, Alan S, Martin R, Bill S, Paul I, Rob U, Julia U,
Apologies: Alan D, Alan J, Paul G, Andy K
                                                           
Accounts – Phil advised that that he had received a virus on his computer which has corrupted the records for the accounts. He has advised that he will not have the accounts re-formatted and ready for sign off for the initial AGM date and the AGM will be put back to a later date. The accounts have to be with the FSA by the end of August and Phil advised that the date would not be an issue.
 The balance of the account stands at £15030.06 and includes some money from the TIY anniversary event which made £514.70 on the night. It was agreed to donate £350 to Steve Haw’s charity. TIY would like to thanks Rob and Julia for their efforts in coordinating these events.
 There is a prize of £50 to pay out for the prediction competition and TIY had raised £733 from two recent U-18 band nights. TIY would like to thanks Paul G for his efforts in arranging these events. Bank interest is accumulating at 0.05% on the deposit account. It was also noted that membership of Supporters Direct had accidently lapsed and the documents had been completed with a cheque ready to be sent off.
Membership currently stands at 202 and Bill Sloan has agreed to take the role of membership secretary and Rob will liase with the handover.
The aim will be to create a new membership pack which re-iterates TIY’s aims and objectives, includes an achievements list, a questionnaire and role for junior members. It was also suggested to create an A4 leaflet with similar information and hand out for the start of the season.

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