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 Society Board Minutes of Trust Board meeting on 14th September, 2011 Apologies: Bill S, Martyn O, Paul I. 1.
Minutes
of previous meeting and matters arising None 2.
Treasurers
Report The Trusts current balance of £18,645.68
includes 1,115 received in membership renewals and donations since the start of
July. The former players reunion has seen income of £1,900 to date, with
outgoings so far of 1,142.24. 3.
Memberships Renewals have been steady, with membership currently
at 220. 4.
Floodlights
project The next meeting of the Football Foundation
is due to take place in October, which will consider the clubs application for
funding towards the project. The Trust hopes to hear from the club shortly
after the meeting has taken place. 5.
Race
Night The Race Night will take place after the
Cambridge United match on 1 October, with the first race at 6.30pm to
accommodate the players. Tony Adams will be asked to host the event, with race
sponsors, jockeys and horses still needed. Flyers will be produced and handed
out at the three home matches before the event and there will be a push for
sponsors in the bar before each game. 6.
Players
Reunion A large number of former Football League
players have now paid for their tickets, but the Trust is still waiting on many
Non-League players who have confirmed they will attend but not yet paid.
Players will be able to pay on the day, as will fans, who can buy tickets for
£20. The target of 280 is unlikely to be reached and a reduction will be
discussed with the Prince of Wales. The reunion will be pushed in the next few
weeks leading up to the event. The Trust hopes to raise funds on the day by
arranging photographs of the former teams and a raffle. Players will start
arriving from 5.30pm and Trust board members will be available to help on the
night. 7.
Other
fundraising The Trust has received commission through
three recent winners on the clubs Goalden Lottery. Members will be reminded
that entering the lottery through the Trust is a way to support both the Trust
and the club. 8.
Coach
travel Members will be able to travel to the match
at Mansfield Town on 15 October for the special offer price of £12. (Under 16s
accompanied by an adult member £6) Non-members will remain at £23. It was
decided against arranging a special offer including the match at Newport County
due to the cost and likely take up. There were sufficient numbers to run the
coach to Bath City last week, but not for the match at Forest Green Rovers on
Saturday. From now on, members under the age of 16 will be able to travel on
the coach for a third of the published price if accompanied by an adult member. 9.
Website Alan S has set up a facebook account for the
Trust. News will continue to be published on the Trust website. 10.
Next
meeting 6 October (members).
Minutes of Board Meeting. 24th February Minutes of Trust in Yellow Board Meeting - Thursday 24 February Apologies: Paul I 1.Minutes of previous meeting The Trust has looked into the possibility of publishing a brochure in memory of Sally Devine with a collection of her photographs. The likely cost of printing 200 brochures is £660 if laminated, £360 non-laminated. There are many photos which the Trust does not currently have and further enquiries about obtaining these will be made before deciding whether to publish a brochure. 2. Players’ reunion, 2011 Geoff Wilde was invited to the meeting to discuss the possibility of arranging this event, Geoff having previously organised three reunions. After considering the work likely to be involved, it was decided the Trust will take over the running of the next reunion. The reunion will take place in 2011, marking the club’s 130th year. A date in the autumn is found usually to be most convenient in allowing as many people as possible to attend. The Trust has already been in contact with the Floral Hall and will now see if a Sunday in October is available. Once a date is agreed, the Trust will look to form a sub-committee to make arrangements and begin the process of contacting former players. Geoff went through the likely work involved and kindly agreed to start making contact with the club’s former Football League players. Former Non-League players and supporters have been invited to previous reunions and will again be welcome. 3. Treasurer’s Report The Trust’s current balance stands at £10,759, with £863 in respect of future coach travel, including the weekend trip to Eastbourne. The Trust has run ten coach trips to date at a loss of £14. The net funds available to the Trust now total £9,851, having been boosted by a pledge scheme payment of £200 received from Steve Wignall. 4. Membership. The current membership is 202. 5. Progress of floodlight project with the club Since the last members’ meeting, the Trust has been in contact with the club regarding the issuing of shares in return for funds raised towards this project .The club has now agreed to this. The Trust has sought advice from Supporters’ Direct and discussions with the club are continuing. The club is now understood to be in the process of choosing its preferred company to complete the work, obtaining planning permission and making enquiries with the Football Foundation. The Trust will write to Charlie Clapham for an update on the club’s progress, 6. Fundraising A quiz evening will be held on 26 April to mark the Trust’s fifth anniversary. Supporters can bid for their place in a team of four to take on a team captained by Liam Watson. A number of possible events will be looked into, including a supporters’ match, golf day, the “One Man Football Show” with Grahame Lloyd and key rings to tie in with the floodlights project. The Trust will look to gauge the interest in running a coach to the Conference play-off final at the City of Manchester Stadium in May. 7. Coach Travel The weekend trip to Eastbourne on 5 March is fully booked but no coach will run to Bath City on Saturday due to insufficient demand. The Trust has looked at the way prices for coach trips are published. The Trust’s aim is to break even on coach travel, with most matches priced on the basis that 25 people will travel and the fare reduced accordingly should more bookings be taken. However, it has been suggested that the prices quoted can seem high and could deter fans from travelling. In the hope of encouraging more people to travel, the Trust will try publishing fares on the basis that more than 25 bookings will be taken. The coach to Rushden & Diamonds will be priced at £23 for members given that 30 people travel. 8. AOB The board thanked Nick Catterall for his work with the Trust after his decision to step down from the board. 9. Dates of next meeting Thursday, 24th March (members’ meeting)
Minutes of T.I.Y. Board meeting ---Thursday, 25th November Minutes of Trust in Yellow Board Meeting - Thursday 25 November Apologies: Paul I, Bill S, Nick C 1.Minutes of previous meeting No matters arising 1.Treasurer’s report Phil C reported the Trust’s current balance stands at £9,740.58. The annual FSA registration fee of £55 has been paid and “next match” signs up to 3 January have been bought at a cost of £325 for the season to date. The Trust has run seven coach trips so far this season at a total loss of £120. 2. Memberships The Trust’s membership has increased in recent weeks and currently stands at around the 220 mark. A number of renewals and new memberships were taken around the time of the Sheffield Wednesday match. 3. Progress of joint long-term project with the club The Trust has been in contact with Charlie Clapham, and the date for a meeting between members from the Trust and club boards has been provisionally set for 8 January. Mr Clapham has advised that he intends to contact floodlight companies prior to the meeting and has made enquiries into the possible grants available. At this stage, he believes the likely cost of a four-column system would be in the region of £60,000 to £80,000. From the information available, it would seem that clubs at step one of the Non-League have access to greater amounts of funding, so now would be the time to apply for any grant. The Trust will send a copy of this information to Mr Clapham although realising he is probably aware of it already. 4.Players’ Reunion, 2011 The Trust has been invited to run this event, which has taken place every 10 years. Traditionally the event has been reserved for the club’s former Football League players, and the Trust has been asked for it to remain this way. While the Trust is keen to run the event, it will only do so on the basis that it is open to supporters and preferably players from the Non-League era. Due to the amount of planning involved and arrangements with the Floral Hall, a decision needs to be reached by the time of the next meeting. Geoff Wilde will be consulted before the Trust makes a final decision on whether it runs the event. 5. Coach Travel The prices for the coach to the FA Trophy match at Gateshead on 11 December are £24 members, £29 non-members, if paid in advance. Members will be able to travel to both the matches at Fleetwood and Barrow over the festive period for the special offer price of £20. It was decided against including the trip to Bath as part of a three-match special offer package. The suggestion that the Trust could look to arrange a weekend travel package to the Eastbourne match on 5 March including accommodation was discussed and will be explored. 8. AOB Mark Parr has been approached to see if his company would be willing to produce special key rings to tie in with the Trust’s floodlights project, which would also help raise funds for the scheme. Costs will be discussed with Mark Parr. At the next open meeting, members will be asked for any questions they have in relation to the club’s recent FA Cup windfall, which the board then intends to put to the club. 9. Date of next meeting 9 December (members).
Minutes of TIY Board Meeting 4th August Present:- Alan Scarisbrick; Phil Carder; Ben Kelly; Julia Urwin; Alan Jones; Rob Urwin; Nick Catterall; Andy Kelly; Martin Robinson; Martyn O’Hara 1.Apologies for absence Bill Sloan, Paul Isenwater 2.Minutes from previous meeting. Read and accepted. No matters arising that weren’t to be covered elsewhere on the agenda. 3. Treasurer’s Report including Reserve team issues Current balance stands at £7626.67, no outstanding creditors. £3,800 has been paid to the club in regards to the Reserve Team (Allan Smart). £150 has been paid for the sponsorship of Matty McGinn. Acknowledgement received from Charlie Clapham thanking for the payment of monies outstanding and advised he will organise the issuing of the share certificates asap. The total amount spent on the Reserves by the Trust had been £11,694. When the Trust receives the outstanding shares it will own in the region of 12000 shares in the club. In addition there are TIY members who hold shares as individuals. It was confirmed that new signs had been erected for the first four fixtures. The Non League 24 magazines had also yielded £14.42 credit, it was hoped sales of the publication would increase now the season had started. 4. Membership This was confirmed at 205 members. 5. AGM + Ballot Arrangements for the AGM were discussed. 6. Fundraising Martyn O’Hara was invited to the meeting after showing interest in the last ‘Open’ meeting. Martyn suggested several ideas for the upcoming Race Night on 18th September with the options of charging entry, laying on food for attendees, pre-paid tickets, etc;. It was decided that it would cost £3 for a horse and £2 for a jockey. £25 to sponsor a race and £50 to sponsor the night. Other fundraising suggestions included ‘Buy a Brick’ and also if the proposed floodlight improvement scheme went ahead a variety of other suggestions were put forward. 7.Coach Travel Coach travel bookings to Kidderminster and Cambridge were slow but it was hoped that this would pick-up considerably by the time of the AFC Wimbledon game. 8.Meeting with Board It was mooted that a meeting with the club should be arranged as soon as possible after the AGM to discuss matters in the light of the outcome of the votes. The meeting agreed to co-op Martyn O’Hara onto the board 9.Membership of Trust Board It was felt we should increase the profile of Board members to the membership in general. One way would be to put profiles on the TIY website. 10. Any other business Steve Wignall has agreed to sponsor every Danny Lloyd-McGoldrick goals with £100 going to TIY and £100 to charity. It was felt a short statement was required in reaction to SFC reducing prices for 12-18 year olds. 11. Next meeting. Wednesday, 1st September 7-45pm. Grandstand Bar.
Minutes of T.I.Y. Board Meeting - Thursday 10th June 2010 Finances
Phil opened the meeting with details regarding the financial situation of the Trust. The current balance currently stands at £12,700. TIY had paid £300 to reserve a table at the Championship Dinner at Floral Hall to be sold on to members The Non-League 24 Magazine summer edition had been received, the send-back system had been working and the trust had been receiving the appropriate credit due for the scheme. It was also detailed that membership renewal money and pledge money was coming in and a number of pledges had already been made again for next season. The 'Season To Savour' Brochure has been a big success Phil also confirmed £120 had been paid for the website hosting fee which covered TIY for the next two years. The annual Supporters Direct membership fee of £50 had been paid. Reserve Team Funding Phil wrote to Charlie Clapham on 22nd March chasing the outstanding share certificate. Letter received dated 21st April from CC including the share certificate taking the total holding up to 6,000 shares. Cost for the kit was £853.24 as per a detailed invoice, this TIY will pay. The issue of the Reserve Team manager, currently Allan Smart was raised and further discussions would take place with CC before this invoice would be paid. AGM Martin raised the point that next week's AGM meeting would be an opportunity to discuss the Reserve team. It should be stressed at the meeting that no blame should be put on TIY for any delay in a decision and that TIY had chased CC for a meeting and it was CC who was delaying any progress. It was proposed for a post AGM meeting between the Trust and CC and SS who might otherwise be unavailable until the start of the new season. Phil was to contact CC about arranging this meeting. Club Accounts Phil detailed the club accounts recently sent to SFC shareholders. It was detailed that Pinewise as a limited company ran at break-even, that the outflow was consistent but worryingly the reserve of money which was previously there was diminishing year on year. FIRST TEAM FUNDING A few weeks ago Liam had contacted Rob about the possibility of the Trust giving additional funding in support of the first team. Alan Jones proposed that if such a scheme was to be introduced that the money should be raised through a series of events, the idea of ‘Liam Aid’ as so successfully done by Tranmere Rovers was suggested by Ben K. It was generally felt that we would get any agreement in writing before going ahead with anything as otherwise it was felt that it would be hard to ensure that the money raised would be spent on such a scheme. It was suggested we discussed the idea with LW and any proposals would have to be agreed to by members. Steve Montgomery Rob had received communication from Steve Montgomery who had a business friend interested in helping to promote the club/TIY. Steve's friend had proposed to advertise the 'next game' on the back of the Southport Visiter every week, which would come at a cost of £45 per week. In return for our assistance we would have the TIY logo on the advert. The proposal was approved by the board. ( TO CLARIFY THIS ITEM; T.I.Y. are NOT providing any money for this advert which will all be provided by Steve's friend). Player Sponsorship It was agreed that TIY would again sponsor a player at a cost of £150. Events It was generally felt that TIY needed to do more events and with a wider variety. The ‘One Man Football Show’ by Graham Lloyd is a possibility and TIY will be looking to confirm a booking once the fixtures are known, along with a race night early into the season. The idea of the SFC vs Supporters Cricket Match was also raised as was a Golf Day.
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