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 Society Board Minutes of TIY Board Meeting 4th August Present:- Alan Scarisbrick; Phil Carder; Ben Kelly; Julia Urwin; Alan Jones; Rob Urwin; Nick Catterall; Andy Kelly; Martin Robinson; Martyn O’Hara 1.Apologies for absence Bill Sloan, Paul Isenwater 2.Minutes from previous meeting. Read and accepted. No matters arising that weren’t to be covered elsewhere on the agenda. 3. Treasurer’s Report including Reserve team issues Current balance stands at £7626.67, no outstanding creditors. £3,800 has been paid to the club in regards to the Reserve Team (Allan Smart). £150 has been paid for the sponsorship of Matty McGinn. Acknowledgement received from Charlie Clapham thanking for the payment of monies outstanding and advised he will organise the issuing of the share certificates asap. The total amount spent on the Reserves by the Trust had been £11,694. When the Trust receives the outstanding shares it will own in the region of 12000 shares in the club. In addition there are TIY members who hold shares as individuals. It was confirmed that new signs had been erected for the first four fixtures. The Non League 24 magazines had also yielded £14.42 credit, it was hoped sales of the publication would increase now the season had started. 4. Membership This was confirmed at 205 members. 5. AGM + Ballot Arrangements for the AGM were discussed. 6. Fundraising Martyn O’Hara was invited to the meeting after showing interest in the last ‘Open’ meeting. Martyn suggested several ideas for the upcoming Race Night on 18th September with the options of charging entry, laying on food for attendees, pre-paid tickets, etc;. It was decided that it would cost £3 for a horse and £2 for a jockey. £25 to sponsor a race and £50 to sponsor the night. Other fundraising suggestions included ‘Buy a Brick’ and also if the proposed floodlight improvement scheme went ahead a variety of other suggestions were put forward. 7.Coach Travel Coach travel bookings to Kidderminster and Cambridge were slow but it was hoped that this would pick-up considerably by the time of the AFC Wimbledon game. 8.Meeting with Board It was mooted that a meeting with the club should be arranged as soon as possible after the AGM to discuss matters in the light of the outcome of the votes. The meeting agreed to co-op Martyn O’Hara onto the board 9.Membership of Trust Board It was felt we should increase the profile of Board members to the membership in general. One way would be to put profiles on the TIY website. 10. Any other business Steve Wignall has agreed to sponsor every Danny Lloyd-McGoldrick goals with £100 going to TIY and £100 to charity. It was felt a short statement was required in reaction to SFC reducing prices for 12-18 year olds. 11. Next meeting. Wednesday, 1st September 7-45pm. Grandstand Bar.
Minutes of T.I.Y. Board Meeting - Thursday 10th June 2010 Finances
Phil opened the meeting with details regarding the financial situation of the Trust. The current balance currently stands at £12,700. TIY had paid £300 to reserve a table at the Championship Dinner at Floral Hall to be sold on to members The Non-League 24 Magazine summer edition had been received, the send-back system had been working and the trust had been receiving the appropriate credit due for the scheme. It was also detailed that membership renewal money and pledge money was coming in and a number of pledges had already been made again for next season. The 'Season To Savour' Brochure has been a big success Phil also confirmed £120 had been paid for the website hosting fee which covered TIY for the next two years. The annual Supporters Direct membership fee of £50 had been paid. Reserve Team Funding Phil wrote to Charlie Clapham on 22nd March chasing the outstanding share certificate. Letter received dated 21st April from CC including the share certificate taking the total holding up to 6,000 shares. Cost for the kit was £853.24 as per a detailed invoice, this TIY will pay. The issue of the Reserve Team manager, currently Allan Smart was raised and further discussions would take place with CC before this invoice would be paid. AGM Martin raised the point that next week's AGM meeting would be an opportunity to discuss the Reserve team. It should be stressed at the meeting that no blame should be put on TIY for any delay in a decision and that TIY had chased CC for a meeting and it was CC who was delaying any progress. It was proposed for a post AGM meeting between the Trust and CC and SS who might otherwise be unavailable until the start of the new season. Phil was to contact CC about arranging this meeting. Club Accounts Phil detailed the club accounts recently sent to SFC shareholders. It was detailed that Pinewise as a limited company ran at break-even, that the outflow was consistent but worryingly the reserve of money which was previously there was diminishing year on year. FIRST TEAM FUNDING A few weeks ago Liam had contacted Rob about the possibility of the Trust giving additional funding in support of the first team. Alan Jones proposed that if such a scheme was to be introduced that the money should be raised through a series of events, the idea of ‘Liam Aid’ as so successfully done by Tranmere Rovers was suggested by Ben K. It was generally felt that we would get any agreement in writing before going ahead with anything as otherwise it was felt that it would be hard to ensure that the money raised would be spent on such a scheme. It was suggested we discussed the idea with LW and any proposals would have to be agreed to by members. Steve Montgomery Rob had received communication from Steve Montgomery who had a business friend interested in helping to promote the club/TIY. Steve's friend had proposed to advertise the 'next game' on the back of the Southport Visiter every week, which would come at a cost of £45 per week. In return for our assistance we would have the TIY logo on the advert. The proposal was approved by the board. ( TO CLARIFY THIS ITEM; T.I.Y. are NOT providing any money for this advert which will all be provided by Steve's friend). Player Sponsorship It was agreed that TIY would again sponsor a player at a cost of £150. Events It was generally felt that TIY needed to do more events and with a wider variety. The ‘One Man Football Show’ by Graham Lloyd is a possibility and TIY will be looking to confirm a booking once the fixtures are known, along with a race night early into the season. The idea of the SFC vs Supporters Cricket Match was also raised as was a Golf Day.
Minutes of T.I.Y. board meeting on the 22nd April 2010 All committee present From the previous minutes, it has been made aware by the club that the supporter responsible for the incident at Redditch has been banned indefinitely from watching Southport home and away and thus has been banned indefinitely from travelling on trust coaches. The other supporter who had been ejected on two occasions has also been banned from travelling on Trust coaches. Finances – accounts stand at £12,709.07. £766 relates to advanced payment for coach travel. Also it was note that 55 DVD’s from the Lancashire cup final had so far been sold. Coach travel had made a surplus of £226 with an average of 37 per trip. Any play off game would be discounted. Paul I. also advised a cheque was due from the ‘buy at webshop’. Membership currently stands at 190. Reserves – the trust have paid out £5868 so far but are still waiting for share certificates worth in excess of 3500 shares. We owe the club a further £382.83, with expected expenditure for the season £7100. It was agreed that no further payments to the club would be made until the share certificates had been received. Third party payments would be honoured. Please note that the club had been notified of this in a letter sent 22/03, but the trust has not as yet received an acknowledgement. Despite an article in the programme suggesting talks are ongoing between the club and the trust, no communication has been made since the our letter sent 22/03. Phil is to draft a follow up letter to be sent post season, explaining the situation and requesting a meeting. Please also note that the reserves have been provisionally withdrawn from the Lancashire League, pending feedback from the club. The reserves are currently top of the league and a trophy for the reserve team player of the year is ready. This will be presented at the last league game of the season against Workington on 29th April. It was also noted that the youth team had won their league. Events – Rob had suggested a 48 page souvenir booklet if we were to win the league and this had been costed at around £700 for 500 copies and would be charged at £3 each. Alan J had offered to help out. We would also lbe holding a 'race night', an 'evening with Graham Lloyd' and hopefully a pre season event with the players such as cricket or ten pin bowling. Phil advised that membership of supporters direct was due shortly and our AGM and next meetings would be arranged once the club provided feedback regarding a new meeting with them.
Minutes of T.I.Y. Board Meeting – Thursday 4th Feb 2010 Att: Paul I, Phil C, Alan S, Alan J, Rob U, Julia U, Andy K, Martin R, Nick C Apologies Bill S, Ben K Following the postponement of the Workington game, due to their FA Trophy involvement, the meeting between the club and the trust has been re-scheduled for Saturday 6th March. Coach travel – Hinckley coach has sufficient numbers to definitely run, booking are being taken for Farsley and Corby. Membership – current membership stands at 185 Finances – balance now stands at £12687.61 Reserve team funding stands at £4379 with an estimated cost of £7016 for the season Steve Wignall’s latest goal pledges will be in the form of work in lieu and includes the fixing of the sign on the Woodvale bypass. Thanks to Steve for his generosity. Coach travel losses have been reduced to a total of £59 for the year and there has been an average of 36 passengers per trip If the club were to wish to resign from the Lancashire League they must provisionally notify the league by the end of March (to be confirmed) otherwise the club is liable to a £500 charge. We are awaiting further clarification from the club on the future of the youth schemes and the use of the reserves – to be discussed at the meeting with the club. A further 2000 shares has been requested for the outlay for the reserves. Meeting with the club – the documentation for the meeting was discussed and has been finalised and will be forwarded to Charlie, Sam and Haydn this weekend. Members will be e-mailed a copy later in the week and then the documents will be put on the website for all to see. The agenda of the meeting will be: Reserves/Youth team structure Discussion of documentation for meeting AOB Attendees – the plan is the allow continuity and those who went last time to attend. Check with Bill and Ben if they are available to attend. Alan S Phil Martin Bill Ben Events – the planned joint race night and awards evening had been provisionally booked in the diary, but on checking the diary the club have accepted another firm booking, thus the event is in jeopardy. Further discussions with the club will take place to establish how and when we can arrange this event. The Graham Lloyd event is scheduled for the beginning of next season. The Golf day looks likely to be postponed as Terry is unable to commit for that date. The band nights have ceased due to complaints from the neighbourhood. TIY, through Julia, has arranged for two school teams, St. John’s (Crossens) and St John’s (Ainsdale), to play on Saturday as part of the half time entertainment. TIY have sent Southport Juniors an application form for funding from the Co-op and this is currently under discussions with their committee. Due to the movement of the meeting with the club, the next open meeting has been put back to allow members to get feedback from the meeting. The new date is Thursday 11th March (subject to reserve fixtures)
Minutes of TIY board meeting 2/11/09 Present:- Alan Scarisbrick (Chair), Rob Urwin, Julia Urwin, Alan Jones, Bill Sloan, Phil Carder, Nick Catterall, Martin Robinson. 1. Apologies; Paul Isenwater, Alan Drury, Ben Kelly 2. Minutes of previous meetings. There were no matters on the minutes of the last open and board meetings that weren’t covered on the agenda. The co-option of Ben Kelly onto the board was confirmed.
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