Open Meetings

MINUTES OF MEMBERS' MEETING - TUESDAY 7TH APRIL

1. Apologies for absence

Katrina

2. Minutes of last meeting and matters arising

Luke George will be presented with his honorary membership at the Presentation Evening. In total around £1200 was raised with £900 of this going to Diabetes UK. All those who had paid for the Bristol weekend have now been refunded.

3. Phil Carder

The closing date for the Phil Carder Goal of the Season award is on Friday 17th April and there has been an excellent response so far. Churchtown Cricket Club will be in contact about a possible date for a cricket match in the summer. Bill will look into a plaque for the office and has also ordered a replacement trophy for the Goal of the Season award. Progress with the celebration wall is ongoing.

4. Finances Report

Steady progress is being made and it is hoped that full access to the bank account for the new signatories will be granted in the next week. Thanks to Colin's efforts the FCA have been kept in touch with the changed at the Trust and all creditors have now been paid. The £15,000 in the Cambridge & Counties 30 day notice account will be left where it is for now.

5. Membership

There has been very little change in what is a slow time of the year for membership. The Trust were, however pleased to welcome its first Polish member last week.

6. End of season Awards and Presentation Evening

The evening will start at around 5.30pm following the Grimsby match to allow the players to get changed etc. Noel will sort out the sound system with James and Nicola. A running order will be organised once the awards to be presented have been finalised. The Trust have received reassurances from the club that there should be no issues with regards to the extraordinary away following expected from Grimsby.

7. Other Trust Activities including outline of programme of events for next season

The 04/05 reunion will hopefully take place on one of the first couple of Sundays in August. This will be publicised at least 2 months in advance allowing proper arrangements to be made. The programme of events for next season will be launched at the Presentation Evening and dates will be booked as soon as next season's fixtures have been released. There will be a special event next Spring to celebrate the Trust’s 10th birthday.

8. Relations with the club

As usual the level of communication received from the club has been very poor. The issue of safety with the current floodlights was raised with over 2000 fans expected from Grimsby next week. It was agreed that because of the difficulties with the floodlights project, in the future the Trust would only want to be involved in projects over which it had control.

9. Coach Travel

A coach will definitely be running to Bristol but whether one runs to Welling will almost certainly depend on the importance of the match. For next season an acceptable level of tolerance for losses will be agreed to ensure that expenses don't get out of control. The coach to Altrincham ran at a small profit. Martin will send out for the usual quotes from coach companies for next season's fixtures.

10. Any other business

Ben Highton is running the Southport Half Marathon on Sunday 5th July and is very kindly donating all sponsorship monies to the Trust. Forms will be available in the Trust office.

11. Next meetings

Tuesday 5th May - Board

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MEMBERS' MEETING POSTPONED

Unfortunately we have had to postpone Tuesday's meeting due to the FA Trophy replay against Wrexham. This will now be re-arranged for the New Year.
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MINUTES OF MEMBERS' MEETING - TUESDAY 21ST OCTOBER

1. Apologies for absence

Katrina, Colin

2. Minutes of last meeting and matters arising

The presentation of the September Player Of The Month award was a success with John Bennett, one of the fans who made the journey to Grimsby, doing the honours.

3. Treasurers report

The Trusts balance currently stands at £25,195. A payment of £840 was recently made to the club for last seasons community coaching. The next match signs have cost £235 so far and £88 has been set aside for the prize for this seasons Prediction League. A total of £1,275 has been raised since the start of July through membership renewals.

4. Membership

Bill reported that the Trust currently has 212 members although this doesnt include renewals that were due in September and October. Junior memberships continue to be acquired at an increased rate with any junior nominated to present the Player Of The Month Award being offered 6 months free membership.

5. Liaising with local companies

Elite Positive Fitness is the latest local business to offer discounts to Trust members thanks to Colins efforts. There has already been quite an uptake from supporters and it is hoped that these initiatives will boost membership in the long term, as well as promoting the club in the community.

6. Coach Travel

The coaches have run at a net surplus of £42 so far this season. At the time of the meeting 24 were confirmed for the Tamworth coach which will definitely be running. Phil has begun to make enquiries regarding the weekend in Bristol towards the end of the season.

7. Cooperation with the club

Noel had been in touch with Haydn who stated that the floodlights will be installed as quickly as possible and that there is no need for alarm. The Trust will push for an official press release so that supporters can be kept up to date with developments. With regards to this seasons community coaching it was agreed that the Trust cannot commit funds until a clearer timescale for the installation of the floodlights is known.

8. Fundraising

The Race Night will now take place early in the new year with the 17th January the likely date. The buy a brick scheme would possibly consist of plaques that would be displayed on the wall at the back of the club shop. Any 50/50 draw is unlikely at the moment as it would clash with the clubs Golden Goal competition.

9. Other Trust events

Gary Brabin will be asked about taking part in a meet the manager session. Being a popular figure the Trust is sure this would be a well attended event and is keen to build a rapport with what will hopefully be a long term appointment.

10. Results of Questionnaire on attendances

A total of 21 replies were received to the questionnaire which asked supporters for their opinions of why gates have dropped and what can be done to improve them. The main factors were seen as the quality of football and the infrastructure of the club. It was agreed that attracting the youngsters of the town to watch Southport was a key issue and this could be a long term project for the Trust.

11. Any other business

None.

12. Dates of next meeting

Tuesday 18th November - Board Tuesday 16th December - Members

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NEXT MEMBERS' MEETING - TUESDAY 21ST OCTOBER

The meeting will commence at 7.30pm in the Grandstand Bar. If you can't make it but wish to raise an item for discussion e-mail fans@trustinyellow.com or pop into the Trust office at the Welling game.

The agenda is as follows:

1. Apologies for Absence.

2. Minutes of last meeting and matters arising

3. Treasurers report

4. Membership.

5. Liaising with local companies

6. Coach Travel.

7. Cooperation with the club(floodlights, community coaching etc)

8. Fundraising(Race Night, Buy a Brick, webshop etc)

9. Other Trust events(Meet the Manager etc)

10. Results of Questionnaire on attendances.

11. Any other business.

12. Dates of next meetings.

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MINUTES OF MEMBERS' MEETING - THURSDAY 15TH MAY

1. Apologies for absence

Phil, Colin.

2. Matters arising from last meeting

All were covered elsewhere on the agenda.

3. Treasurers report

The Trusts balance currently stands at GBP24465. A payment of GBP1500 has been made to the club for primary school coaching and next match signs have cost a total of GBP600 this season. A cheque for GBP200 has been received from The Champion for the use of Julias photos and the six month fixed rate deposit of GBP15000 has now matured gaining GBP130 interest. Sales of the DVD from the players reunion of 2011 continue to generate funds with the function having raised a total of GBP2181 to date.

4. Membership

Bill will be contacting lapsed members in June as this was successful last year in getting people to renew memberships. Once details of the friendly fixtures have been announced arrangements can be made for a table promoting the Trust to be present at one of the home fixtures.

5. Cooperation with the club

New quotes will be given to the Trust shortly regarding contribution for the floodlights as previous estimates received are now out of date. Preliminary work has started on the lights which will be installed in time for the new season. The Trust’s statement issued on the website regarding the departure of John Coleman was largely well received by supporters after widespread discontent about the tone of the statement issued by the club. A further GBP2500 towards community coaching is still waiting on the Trust receiving confirmation about when and where the coaching took place. Following the completion of the floodlight project the Trust wish to meet with the club to discuss future projects. The main aims will be to have a clear goal and to avoid another drawn out scenario such has been present with the floodlights.

6. F.A. Commission Plans

All members present were unanimously against the proposals to introduce B teams into the League structure. A statement expressing the Trust’s opposition will go on the website in due course.

7. Coach Travel

Coaches were run to a total of 15 games last season. The Trust would like to thank Charlie Clapham for subsidising the coaches to Salisbury and Gateshead as well as Arthur and Steve from Elite Travel for their reliable and friendly service. Thanks also to Alan and Phil for organising and running the coaches. Once the new fixtures have been released all coach companies in the area will be canvassed and a weekend trip will be looked into.

8. Fundraising and other events

Several suggestions were made regarding how best to use the 25 yellow balls donated by Alan Drury. These included using them as competition prizes and auctioning them off signed at the Race Night. A suitable location is still being sought for the proposed Buy a Brick scheme and Martin reported that the webshop has raised GBP50 since January. The Trust will also look into hosting a meet the manager session with new manager Martin Foyle.

9. Review of Awards for 2013/14

The Trust will continue to run the Fan Of The Season and the Player Of The Month awards for 2014/15. The players presentation evening following the Easter Monday match against FC Halifax was a success despite being arranged at extremely short notice. It is the Trusts intention to organise a specific awards evening next season regardless of the clubs position on the pitch. The Fan Of The Season award would also be incorporated into this.

10. Any Other business

Alan Scarisbrick reported that former player Darren Brookfield is sadly seriously ill in hospital. All at the Trust wish Darren a full and speedy recovery.

11. Dates of next meetings

Wednesday 11th June - Committee

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